Port Carling    Full Time Non Union    $72,000 - $84,800

Reporting to the Fire Chief, the Deputy Fire Chief is responsible for coordinating and directing the fire suppression and training activities of the Fire Department, and managing fleet needs. The Deputy Fire Chief assumes the duties of the Fire Chief in their absence.

Summary of Position: (for additional requirements, please refer to job description)

• Perform the statutory duties of Deputy Fire Chief under the Fire Protection and Prevention Act, 1997 (FPPA), associated regulations and/or as directed by the Office of the Fire Marshall. • Supervision of the technical maintenance requirements and associated activities. Oversee/conduct as required vehicle, equipment and personal protective clothing acquisition, maintenance and repair to ensure compliance with provincial regulations and departmental Standard Operating Guidelines.

• Assist with the development and ongoing monitoring of the operating and capital budgets. • Supervision of the Emergency Operations function, including supervising the activities of operational staff at fires and other emergencies and assume the role of Incident Commander when warranted.

• Under the direction of the Fire Chief, and with the District Chief and Officers, plan, organize and assign work by providing leadership and assisting with performance evaluations, training and development, discipline and health and safety.

• Responsible for ensuring volunteer (paid part time) firefighting staffing levels are maintained by coordinating and managing the annual recruitment process in conjunction with ongoing internal development and promotion processes.

• Assists in the development of strategic plans and special projects for the department, chairing various Fire Department-related committees as required.

• Collaboratively develop training with stakeholders and assist in the delivery of training programs.

• Maintain accurate records for all apparatus, equipment, and buildings and the maintenance conducted on the same.

• Prepare reports to Council under the direction of the Fire Chief.

• Provide input for the development of and directly enforce the Township of Muskoka Lakes Fire Prevention Policy/By-law including conducting public education programs

• Foster a team environment by role modeling leadership behaviours, empowering employees and building team capacity.

• Assume the role of Acting Fire Chief in the absence of the Fire Chief.

• Maintain current knowledge of all relevant legislation, regulations, codes, standards and best practices.

• Other duties related to the position will be assigned from time to time.

Qualifications

• Post-secondary degree or diploma in Fire Service Administration or related field, or equivalent experience.

• 5 years of management or supervisory experience as a senior fire officer.

• 8 years of progressive firefighting experience.

• Thorough working knowledge of the Ontario Fire Code, The Fire Prevention and Protection Act, Ontario Building Code, the Occupation Health and Safety Act, NFPA standards and contemporary management practices.

• NFPA Fire Officer Level 2, Fire Service Instructors Level 2, or equivalent.

• CEMC certification or willingness to obtain within first year.

• Valid class DZ Ontario driver’s license and ability to maintain a satisfactory abstract.

• Maintain an acceptable Vulnerable Sector Criminal Reference Check.

• Strong political acuity and the ability to build relationships with staff, the public, contractors, and elected officials.

• Strong technological ability; utilizing Microsoft Office, fire suppression systems (i.e. Fire Pro experience preferred), learning management systems (Target Solutions experience preferred), asset management systems, GIS and other database software.

• Experience with fire department equipment and PPE purchasing an asset.

• Availability to attend evening and/or weekend meetings or other events if required.

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Closing date 08/03/2020
Location Port Carling
Salary $72,000 - $84,800
Port Carling    Temp Full Time    $26 - $30/hr

• Enter invoices into accounting software and process in a timely manner, ensuring accuracy of coding, required approvals, tax treatment and general completeness.

• Provide ongoing input into the procurement policy and procedures to ensure efficiency and internal controls are met.

• Assist departments with Purchase Order (PO) policies and processes to ensure a consistent practice. Provide training as needed to ensure proper use of the current PO database.

• Follow up with departments on outstanding invoices and approvals to ensure timely payment.

• Maintain vendor contact and payment information within accounting software, respond to vendor inquiries and follow up on discrepancies.

• Prepare back up documentation for vendor accounts.

• Prepare and process Electronic Funds Transfers and cheques as well as required cancellations and stop payments.

• Responsible for the purchasing function at the Township. Coordinate and provide purchasing support for departments to optimize costs. Participate with the Public Purchasing Group.

• Monitor supply inventory, receive, verify and distribute supplies to departments as required.

• Prepare reimbursements for staff and Council.

• General journal maintenance, including journal entries, and reconciliation of relevant GL accounts.

• Prepare documents and create spreadsheets to track capital contract hold backs.

• Function as back up for Accounts Receivable as needed.

• Prepare relevant documents for year-end audit.

• Follow records management program (TOMRMS) for all records generated including scanning and filing and follow related departmental and Township policies and processes.

• Provide back up support to Reception including taking payments and answering the phone as required.

• Perform other similar and related duties as may be assigned.

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Location Port Carling
Salary $26 - $30/hr
Port Carling    Full Time Non Union    $72,000 - $84,800

Reporting directly to the Director of Financial Services, the Manager of Taxation supports the tax clerks to ensure the full cycle of tax functions are completed, following legislated and customer service timelines.

Position Responsibilities (for additional requirements, please refer to job description)

• Lead, support and assist the Property Tax Clerks with the day to day activities of the tax function.

• Review processes and propose improvements to enhance the municipality overall through policies and programs.

• Regularly verify assessment data on the Municipal Property Assessment Corporation (MPAC) website, make adjustments to property taxes as needed and respond to assessment related inquiries.

• Responsible for preparing and making adjustments to tax bills including balancing MPAC information and inputting tax rates.

• Responsible for tax registration process, following legislated Municipal Act deadlines and regulations. Work with third party provider for tax sales. Work with Tax Clerks to ensure the notices and statements are sent accurately and on time.

• Research account transactions and prepare reports and refund requisitions when required. • Apply penalties, interest and charges to taxes on a monthly basis as required.

• Balance levies and billings pertaining to tax account adjustments for accuracy and completeness.

• Respond to escalated customer service concerns in person, over the phone, or by mail/email.

• Assist Tax Clerks to identify efficiencies to manage volume and assign work tasks as needed.

• Assist Tax Clerks with day to day duties as required including but not limited to; investigating and providing information, preparing tax certificates, inputting information and changes into the system, processing uploads and cash receipting.

• Organize and follow records management program (TOMRMS) for all records generated and undertake a variety of duties related to records retention.

• Act as the key contact for the tax software module with the provider in order to ensure strong communication with any changes.

• Assist Director and Deputy Treasurer with special financial projects and analysis as required.

• Liaise with other municipalities, government and professional organizations. • Performs other similar and related duties as may be assigned.

Summary of Desired Qualifications:

• Completion of a post -secondary degree or diploma in a related field.

• 5-7 years’ municipal property tax experience.

• Municipal Tax Administration Program certificate, or willing to obtain.

• Strong computer skills including Microsoft Office, and databases.

• Strong communication and customer service skills.

More information
Closing date 07/31/2020
Location Port Carling
Salary $72,000 - $84,800