Responsible for administrative support for the Planning Division. This position facilitates the operations of the Division through effective communications, records management, filing, work processes and other information as required.
• Assist the department with the preparation and circulation of all planning applications.
• Assist in the preparation, circulation and registration of site plan agreements under the general direction of the Manager of Planner.
• Act as the first point of contact for members of the public over the phone, by email and in person at the planning counter to answer questions and book meetings.
• Responsible for coordinating, scheduling and managing all Zoom meetings.
• Provide administrative support to the Planning Division including special projects and planning related matters.
• Records management duties including scanning, filing of correspondence and the maintenance of TOMRMS records management system for the department.
• Regular updating of the Land Information System Application.
• Complete certificates of no appeals.
• Manage meeting calendars, create and send meeting packages; prepare public notices and property owner verifications; update municipal website with planning notices and planning information.
• Assist in the preparation and distribution of agendas and related information.
• Related duties as assigned.
Knowledge, Skills and Experience
• Ontario Secondary School diploma or equivalent.
• Further education in a related field (i.e. Planning, Legal, Business Admin, etc.) preferred.
• 1-2 years experience in a related field. • Valid Ontario Driver’s License.
• Strong technological proficiency including but not limited to; MS Office, GIS mapping, and point of sale systems.
• Strong organizational, communication and interpersonal skills.
- Working in the lake and on the beach/dock, instruct and evaluate swimming students using the Red Cross and Lifesaving Society standards.
- Maintain the schedule for each class, while providing time to answer student or parent questions as needed.
- Submit completed report cards, skill sheets and attendance information within the pre-established time lines.
- Act as first responder to emergencies and provide first aid treatment until EMS arrives.
- Provide information to the public on programs, events and water safety information.
- Provide daily maintenance and clean-up of beach and park area, monitor washrooms to ensure proper conduct and discourage acts of vandalism.
- Ensure that docks and buoy lines are secure and inform Lead Swim Instructor immediately if they become unsecured.
- Participate in staff training sessions throughout the season
Summary of Desired Qualifications:
- Lifesaving Society Swim Instructor
- Lifesaving Society Lifesaving Instructor
- Lifesaving Society National Lifeguard Service (NLS) Pool Option, Waterfront Option an asset
- Current Standard First Aid and CPR
- Police Record Check including Vulnerable Sector Screening
- Valid Ontario Driver’s License
- Ability to effectively interact, consult, and communicate with employees and members of public Preference will be given to applicants who are currently registered as full-time students and intend to return to school on a full-time basis in the next academic year.
Hours of Work & Wages
- Contract 9 weeks, from June 27 – August 26
- Normal weekly hours are approximately 30, Monday to Friday
- Hourly range is $17.52 - $20.63 based on experience.
Under the supervision of the Arena Manager and Lead Hand, the attendant will assist with the delivery of summer programs hosted at the Arenas.
Position Responsibilities (for additional requirements, please refer to job description)
- Act as the first point of contact for patrons attending the Arenas for various summer programs such as pickleball, roller-skating, ball hockey and roller hockey.
- Take payment for rentals and maintain cash float, including daily balancing procedures.
- Assist the Arena Manager and Lead Hand with the preparation and clean up for the shows and events hosted at the Arenas (e.g. Antique Show, Wrestling Event)
- Responsible for with cleaning and disinfecting of public washrooms, and the overall maintenance of the Arenas in a clean, safe and attractive condition at all times.
- Enforce Township rules and bylaws where necessary, i.e. no smoking, no alcohol, or drugs, etc.
- Perform skate patrol during roller-skating by entering the surface and observing the patrons for safety purposes.
- Assist with general outdoor building maintenance including cutting grass, using a line trimmer, using a leaf blower and window cleaning.
- Assist with indoor building maintenance including painting, floor cleaning with machine, garbage collection and removal and setting up and taking down of tables, chairs for events or groups.
- Maintain professional and courteous customer relations with all user groups.
- Understand and practice the safety, emergency and security procedures for the Arenas.
- Assist with ice installation including flooding the floor surface and ice painting
Summary of Desired Qualifications:
- Minimum class G2 Ontario driver’s license and own transportation to travel between Arenas.
- Vulnerable sector police background check
- Standard First Aid Certification with AED training (or willing to obtain)
- Good communication and customer service skills.
- Knowledge of the Occupational Health & Safety legislation and guidelines, including current WHMIS training
- Min 1 year cash handling experience
- Demonstrated experience in groundskeeping including working with ladders, lawn mower, line trimmer and small hand tools.
- Computer knowledge including Excel, Word and Microsoft Outlook.
- Ability to roller skate and/or blade is an asset for skate patrol duties.
Hours of Work & Wages
- Contract length 7 weeks from July 4 - August 26
- Normal hours of work will be approximately 20-30 per week
- Shift lengths will range from 3-8 hours
- Weekly shift length will vary based on operational needs and coverage
- Work will be scheduled at both Bala and Port Carling Arenas
- Evening and weekend shifts will be required.