About the Township of Muskoka Lakes
Work where others vacation. Nestled in the District Municipality of Muskoka, the Township of Muskoka Lakes delivers an exceptional quality of life without the big city stresses. This premier outdoor recreation region is home to welcoming small communities and supports a four-season lifestyle – providing more time for family and personal pursuits, and the opportunity to live and work in the same stunning environment, all within a 2.5-hour drive from Toronto.
Why Join Our Team
The culture at the Township of Muskoka Lakes is upbeat, positive and collaborative. Working for a municipality offers the opportunity to make a visible impact in your community. The Township of Muskoka Lakes is dedicated to providing a professional, safe, and inclusive workplace where employees are supported to achieve their full potential.
The Township of Muskoka Lakes strives to be an employer of choice for strong talent dedicated to serving our community, and offer the following:
• 100% employer-matched defined benefit pension plan with OMERS.
• Support for paid time off, including personal days, vacation starting at 3 weeks, an overtime bank option, holiday office closure and 13 paid public holidays.
• Flexible work arrangements, including work from home available to support and nurture work-life balance.
• Paid internal and external training and development opportunities, including support for professional designations.
• Staff recognition and appreciation programs.
• Interesting, varied work with the opportunity to gain experience across multiple disciplines. Position Overview Reporting to the Manager of Financial Services, Deputy Treasurer, the AP, Purchasing Clerk is primarily responsible for entering vendor invoices, generating payments via cheque and electronic funds transfer (EFT), recording pre-authorized bank payments and general purchasing for the Township.
Summary Of Responsibilities
• Reviewing invoices and flagging non-compliance with policies and procedures; verifying appropriate authorizing staff approval limits and that account coding is complete; communicating with internal departments to resolve discrepancies. • Enter invoices into accounting software in a timely manner, ensuring accuracy of recording, tax treatment and general completeness.
• Prepare payments for signature by accumulating supporting documentation, including invoices, purchase orders and packing slips (as necessary); obtain required signatures as per signature by-law.
• Work with Treasurer and/or Deputy Treasurer to manage cash flow in relation to the timing of vendor payments and bank balances; transmitting and verifying EFT payment file transmission.
• Reconciling Pre-authorized Payment (PAP) amounts from the bank, including corporate credit purchases and statements.
• Supporting monthly bank reconciliation activities by tracking outstanding cheques issued and following up with vendors as required, arranging for cancellations or stop payments and payment reissuance.
• Prepare and enter journal entries and accruals on a monthly, quarterly and annual basis as needed.
• Prepare account reconciliations for accounts payable (to the vendor sub-ledger), suspense accounts, prepaid expenses, accrued liabilities and vendor holdbacks on a regular basis, and take action to resolve discrepancies in a timely manner.
• Act as the first line of customer service in responding to vendor queries regarding outstanding invoices, as needed, and working toward strengthening vendor relationships.
• Maintain updated vendor contact and payment information, including banking information for direct deposit, within accounting software.
• Lead and provide recommendations on the accounts payable and purchasing functions to improve efficiency and strong internal controls.
• Co-ordinate and action all stationery and general supply purchasing across departments; monitor office supply inventory, including receiving, verifying and distributing supplies to departments as required.
• Represent the Township on local area group purchasing group.
• Administer Township access to purchasing platforms (i.e. Staples, Hamster and Amazon Business).
• Provide backup customer support for taking counter payments and answering the phone as required.
• Prepare relevant documents for the year-end audit and compile any additional documentation as requested from auditor.
• Respond to information requests for purchase and payment history (e.g. surveys) as required.
• Perform backup duties for Financial Analyst (accounts receivable) as needed and maintaining the required skills to perform this function.
• Follow records management program (TOMRMS) for all records generated including scanning and filing and follow related departmental and Township policies and processes.
• Complete job description available upon request
Qualifications And Experience
• Two (2) year College Diploma in Office Administration, Business Administration, Accounting, or similar program.
• AMCTO (Municipal Accounting and Finance Program (MAFP)) certificate an asset.
• 1 – 2 years’ municipal financial experience.
• Demonstrate strong technical proficiency in computer skills including Microsoft Office (Word, Excel), financial software (iCity) and an ability to manage large volumes of data.
• Possess a thorough knowledge of departments, services and programs and keeps current with the organization’s policies and procedures
• Ability to solve problems through active listening combined with a commitment to deliver superior customer experience
• Ability to work independently in a high activity level department with a high degree of accuracy and reliability.
• Strong organizational skills and the capacity to multi-task in a fast-paced environment, responding with flexibility to changing priorities.
• Ability to work independently and to manage timelines.
• Ability to adhere to confidentiality while exhibiting discretion and good judgment.
Accommodations
If you require disability-related accommodation to participate in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in all steps of the hiring process.
Freedom of Information
Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection.
We thank all applicants for their interest and advise that only candidates selected for an interview will be contacted.
About the Township of Muskoka Lakes
Work where others vacation. Nestled in the District Municipality of Muskoka, the Township of Muskoka Lakes delivers an exceptional quality of life without the big city stresses. This premier outdoor recreation region is home to welcoming small communities and supports a four-season lifestyle – providing more time for family and personal pursuits, and the opportunity to live and work in the same stunning environment, all within a 2.5-hour drive from Toronto.
Why Join Our Team
The culture at the Township of Muskoka Lakes is upbeat, positive and collaborative. Working for a municipality offers the opportunity to make a visible impact in your community.
The Township of Muskoka Lakes is dedicated to providing a professional, safe, and inclusive workplace where employees are supported to achieve their full potential. The Township of Muskoka Lakes strives to be an employer of choice for strong talent dedicated to serving our community, and offer the following:
• 100% employer-matched defined benefit pension plan with OMERS.
• Competitive wages and a well-rounded employer-paid benefits package including dental, health, wellness, long-term and short-term disability.
• Support for paid time off, including personal days, vacation starting at 3 weeks, an overtime bank option, holiday office closure and 13 paid public holidays.
• Flexible work arrangements, including work from home available to support and nurture work-life balance.
• Substantial paid internal and external training and development opportunities, including support for professional designations.
• Staff recognition and appreciation programs.
• Interesting, varied work with the opportunity to gain experience across multiple disciplines. Position Overview Reporting to the Director of Development Services and Environmental Sustainability, the role leads a team of technical and administrative staff with a high volume of complex planning applications.
Summary Of Responsibilities
• Research and review planning applications for completeness and compliance with the Township’s zoning by-law and conformity with provincial policy statements and upper and lower-tier official plans, in an independent and effective manner, providing sign-off approval of a large volume of planning reports prepared by junior staff for Committees and Council across all planning application types.
• Daily supervision and leadership of Planning staff (both technical and administrative positions), coordination and oversight of staff responsibilities, mentorship and general career development, recruitment and performance evaluation and management.
• Prepare and present effective technical staff reports, including the evaluation of alternatives and sound recommendations to Committees, Councils, management, other groups or the public with respect to planning applications, legislation, policy and implementation instruments.
• Oversee the regular review and legislated processes required to amend the Township’s Official Plan and Zoning By-law. Responsible for the overall administration of the zoning by-law.
• Gather, prepare and report on all relevant information with respect to giving evidence at Ontario Land Tribunal (OLT) hearings or in Court (with respect to Planning Act violations) including providing witness statements and sworn affidavits. • Interpret, apply and explain complex Provincial policies and regulations, Official Plan policies, zoning by-law provisions, and provisions of other municipal by-laws including the Township’s Tree Conservation and Site Alteration By-laws.
• Oversee the development and implementation of agreements in consultation with legal counsel (e.g. site plan, consent, and development agreements) as well as the formal release of these agreements from being registered on title. • In conjunction with the Director of Development and Environmental Sustainability, plan and prepare policy initiatives, improvements, and/or legislative updates to report to Council or Committees.
• Undertake corporate policy functions including research, environmental projects and planning policy review, analysis and preparation and project manage work of consultants retained by the Township.
• Communicate effectively and maintain excellent working relationships with officials, co-workers, the public, representatives of organizations and others sufficient to exchange or convey information and receive input.
• Consult with other staff and professional peers (e.g. external agencies) by telephone, meetings and correspondence to maintain a high level of communication and understanding between all parties involved, in order to reduce the incidence of misunderstandings and avoid delays. The position requires a high degree of collaboration with internal departments, including the By-law Enforcement and Development Services Divisions.
• Read and review surveys, blueprints and site plans and conduct site inspections.
• In conjunction with the Director of Development and Environmental Sustainability, assist in the development of, and administer, the Planning Division’s operating and capital budgets.
• Oversee approval/sign-off of refunds, securities returns, and numerous formal letters.
• Fulfill Planning responsibilities of the Director of Development & Environmental Sustainability in their absence •
Complete job description available upon request Qualifications And Experience
• University degree in Urban and Regional Planning, Rural Planning, Environmental Studies, Geography or a related field with emphasis on urban, rural or environmental studies or resource management.
• Thorough knowledge of principles, practices and procedures related to urban, rural and regional planning and zoning administration, including applicable laws and regulations.
• 7 years of related experience.
• 5 years of supervisory or management experience
• Registered Professional Planner (RPP) designation.
• Qualified as an expert witness at the Ontario Land Tribunal (OLT).
• A solid understanding of and technical expertise with respect to legislation, regulations, policy and implementation instruments.
• Proven ability to take initiative and make independent evaluations or recommendations and in achieving performance objectives.
• Proven ability to interpret, apply and explain complex laws, regulations, policies, and zoning by-law provisions.
• Proven ability to demonstrate political acuity and tact.
• Ingenuity, integrity and creativity with strong communication, interpersonal, analytical, writing, organizational, and problem-solving skills.
• Technological proficiency and a valid Ontario driver’s and boating license. Use of own vehicle as required.
Accommodations
If you require disability-related accommodation to participate in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in all steps of the hiring process.
Freedom of Information
Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection.
We thank all applicants for their interest and advise that only candidates selected for an interview will be contacted.
Responsibilities
• Conduct regular maintenance, diagnosis and inspection and perform the appropriate repairs to all Township vehicles and equipment to ensure safe, optimal operating conditions in accordance with Township policy/guidelines, Ministry of Transportation guidelines and legislative standards. Ensure overall effective, efficient, and safe operation of vehicles and equipment.
• Prepare vehicles and equipment for seasonal work changes, including attaching/removing equipment (e.g., plows, wings, brooms, grader blades, etc.); perform maintenance work on vehicles and equipment.
• Provide ongoing coordination and scheduling for vehicle and equipment servicing, preventative maintenance plans, annual safety certificates, ensuring that all required documentation and detailed records are maintained for each vehicle and piece of equipment. Assist in the development of and comply with preventative maintenance checklists. Ensure that vehicle and equipment appearance is maintained.
• Maintenance and repair of onboard vehicle and equipment computerized systems, electrical systems, hydraulic, air and brake systems.
• Coordinate and attend vehicle and equipment fleet field assistance to disabled/faulty vehicles and equipment as required.
• Liaise with various dealers/manufacturers services, parts, and sales representatives, on a variety of maintenance and repair issues and in sourcing parts and new equipment.
• Comply with environmental legislation mandating emission reduction on engines to ensure yearly emission tests are passed and licenses are renewed.
• Complete small engine (e.g., chainsaws, compactors, pumps, etc.) maintenance and repair.
• Conduct regular inspections of municipal vehicles and equipment; perform preventative and predictive maintenance on all Township fleet trucks, mobile and stationary equipment including heavy vehicles. Perform tasks and/or major/minor repairs, as required; certify and record the completion of provincial inspection requirements.
• Conduct regulatory commercial vehicle inspections of vehicles per the Commercial Vehicle Operators Registration System (CVOR), National Safety Code and Highway Traffic Act. Ensure license/ownership/insurance documentation is current and in the appropriate vehicles.
• Maintain service logs/records of vehicles and equipment, and schedule servicing of same.
• Update fleet inventories, fleet assessments, time, and parts allocation through electronic/computerized programs.
• Maintain automotive fleet related parts/shop inventory; order and replenish stock levels and supplies; maintain accurate record-keeping/control of parts; record work accomplishments, resources used, and time spent to appropriate vehicles/equipment.
• Maintain a safe and clean workshop environment, ensure all shop tools and equipment are properly inspected, maintained and in good/safe working condition.
• Work in compliance with the Highway Traffic Act, Occupational Health and Safety Act, WHMIS, applicable legislation, regulations, statutes and departmental policies/procedures/practices and operational guidelines. Ensure that all necessary personal protective equipment (e.g., safety boots, hard hat, reflective vest, gloves, hearing protection, eye protection, etc.) are used and are maintained in good condition.
• Perform other related duties, as assigned, that are in accordance with job responsibilities and/or necessary departmental or corporate objectives.
Knowledge, Skills and Experience
• Ontario Secondary School Diploma or equivalent.
• Valid Certificate of qualification in Truck and Coach Technician (310T), or Automotive Service Technician (310 S).
• The following certifications would be considered an asset: Heavy Duty Equipment Technician certification (421A), Emergency Vehicle Technician certification (EVT), Small Engine Technician certification (435A), Alternate Fuels (Propane) Technician Certificate as issued by TSSA, Marine Engine Technician certification (435B), Turf Equipment Technician Certification (421C), Agricultural Equipment Technician Certification (425A), Electric Vehicle Technician training and certification.
• Five (5) year’s licensed experience repairing and maintaining heavy equipment. Demonstrated experience in the maintenance and repair of onboard vehicle and equipment computerized systems, electrical systems, hydraulic and air systems.
• Valid Class “DZ” driver’s license and current satisfactory abstract. Ability and willingness to travel within the community as required and to respond to major/emergency fleet breakdowns.
• Proficiency with the DriveON motor vehicle inspection software.
• Must be capable of operating municipal construction and maintenance equipment as it relates to job duties.
• Must be capable of working with a minimum amount of direct supervision.
• Must have the ability to write standard, legible service reports, read and understand service manuals.
• Must have working knowledge and understand the Provincial Health and Safety Legislation.