Opportunity
Reporting to the Director of Legislative Services, the Communications Advisor is responsible for preparing and coordinating all external corporate communications, including social media, print material and media releases, and marketing and promotion of special projects and activities. Position Responsibilities
• Prepare communication messages in a variety of formats to ensure a broad reach; include design aspects to improve clarity.
• Prepare and issue media releases on emergent topics to the local media; provide quotes, answer additional questions, and provide additional information upon request.
• Provide support and direction to the Mayor and CAO, and other Directors and departments for the development and distribution of communications and marketing material. Make recommendations for training as needed (i.e. media training).
• Lead the management and promotion of the Muskoka Lakes community engagement platform (Engage Muskoka Lakes) to receive public input on projects; train leaders and internal liaisons on how to optimize the use of the platform.
• Responsible for the overall effectiveness of the website; ensure regular updates, maintenance and enhancements are completed, reviewing internal submissions for message clarity and tone.
• Oversee the social media program; monitor outlets and respond to comments, ensure the most effective tools and channels are used to distribute content.
• Regularly communicate directly with the public through community groups and associations and other channels to maintain positive relationships and ensure strong engagement. Respond to public inquiries regarding initiatives and activities.
• Act as Township Emergency Information Officer in the event of a declared emergency in order to keep the public informed.
• Ensure effective project management of assigned projects, which include corporate brand and communications strategies and related policies.
Knowledge, Skills and Experience
• Post-secondary degree/diploma in English, public relations, marketing, communications or related discipline.
• Minimum of 3 years' experience in a communications role; municipal experience an asset.
• Demonstrated ability to develop communications products, including print, web-based, and multi-media.
• Strong computer graphic design skills using Adobe InDesign or similar, web content editing using iCreate an asset.
• Well-developed media relations skills in a political setting and knowledge of current communications techniques and practices.
• Strong organizational skills to be able to manage multiple projects under tight deadlines.
• Strong knowledge and understanding of the local area is an asset.
• Proficient in Windows and Microsoft Office applications, presentation and database software, and web-based technology, including social media applications.
• Valid Class G license with a satisfactory drivers abstract and reliable vehicle to use on corporate business.
Opportunity
The Administrative Assistant in the Legislative Services department serves as the primary point of contact for the public when contacting the municipality in person, online, by telephone, or by email, and supports the Mayor, CAO, and other departmental functions.
Position Responsibilities
• As the main Customer Service Representative, act as the first point of contact for the public to the municipality by ensuring that each person is assisted and directed to the appropriate service, in an efficient, friendly and timely manner.
•Provide the public with a broad range of information about the municipality, educating and building relationships with taxpayers.
• Provide administrative assistance to the Mayor and CAO including, but not limited to, assisting with messages, VISA processing, letter preparation, and meeting and travel coordination.
• Manage incoming and outgoing mail, faxes, or other communications; deliver and pick up from Canada Post office on a daily basis, process and package outgoing courier parcels and sign and deliver courier packages internally.
• Intake land and agreement applications.
• Process Lottery Licenses as per the regulations as set by the Alcohol and Gaming Commission of Ontario and work with the Deputy Clerk to ensure applicant compliance and understanding of responsibilities.
• Intake process and ensure accurate record keeping of address changes.
• Take payments at the counter for various purposes.
• Complete records management duties including assisting with updates and ongoing maintenance of the Corporate Records Management Program.
• Assist in processing MFIPPA requests.
• Scan finalized by-laws and maintain by-law index and book for the organization.
• When required, assist in the preparation of various reports and by-laws as required by the Clerk and provide assistance to the Deputy Clerk and Committee Coordinator in the preparation and follow-up of Council and Committee related matters
• Scan archives as required and follow records management program (TOMRMS) for all records generated.
• When required, assist with the preparation and posting of meeting agendas and resolutions.
• Act as designated Election Official and assist with customer service communication related to the Municipal Election when required.
• Perform other similar and related duties as may be assigned.
Knowledge, Skills and Experience
• Post-secondary education in a related field or equivalent experience.
• 3-4 years of administrative experience, municipal preferred.
• An AMCTO designation or municipal training is an asset.
• Fully conversant with proceedings of Council/Committees, including legislative changes.
• Ability to communicate effectively and courteously with employees and members of the public, both in person, by telephone or electronically. • Strong technological proficiency and problem-solving skills. • Highly developed organizational, communication and interpersonal skills with the ability to cope with competing demands and multiple tasks.
Responsibilities
• Under the direction of the Fleet Foreman perform annual safety inspections of all municipal vehicles as per MTO guidelines.
• Keep precise records of all repairs and/or maintenance and adhere to a preventative maintenance service schedule.
• Advises the Fleet Foreman immediately of any vehicles that are not roadworthy or dangerous to operate.
• Inspect, test, repair and maintain all automotive mechanical and off road construction equipment operated by the Municipality including fire equipment.
• Ensures a work order for each vehicle entering the garage for repairs or maintenance is complete.
• Ensures that all parts or materials removed from stock are recorded and charged to the appropriate equipment.
• Maintains the garage, stockroom and Township owned tools in a neat, clean and orderly fashion.
• With the approval of the Fleet Foreman orders parts and makes the necessary arrangements for their delivery.
• Maintains the fleet's physical appearance as directed by the Fleet Foreman.
• Performs other similar and related duties as may be assigned.
Knowledge, Skills and Experience
• Ontario Secondary School Diploma or equivalent.
• Truck and Coach Technician Certificate (310 T) required
• Automotive Service Technician Certificate (310 S) required
• Must possess and maintain a valid Ontario Class D driver’s license, with a Z endorsement.
• 5 years of experience on the repair of diesel powered equipment
• Familiarity with the DriveON motor vehicle inspection software.
• Must be capable of operating municipal construction and maintenance equipment
• Must be capable of working with a minimum amount of direct supervision.
• Must have the ability to write standard, legible service reports, read and understand service manuals. • Must have working knowledge and understand the Provincial Health and Safety Legislation.