Reporting to the Human Resources Manager, the Payroll & HR Administrator completes three separate payroll cycles and administers the pension and benefit plans for the Township and Library employees, Councillors, and Volunteer Fire Fighters.

Summary Of Responsibilities

• Process payroll for three employment categories; Municipal Staff and Library biweekly, Council monthly, and Volunteer Firefighters quarterly.

• Review individual employee time sheets according to corporate policies, collective agreements and employment standards.

• Verify sick leaves, vacations and other time off requests against time sheets being submitted for payment and available banks. Follow up on discrepancies with leaders and make required adjustments.

• Manually enter and upload time and attendance entries into payroll system including sick, vacation, overtime and other exceptions.

• Work closely with administrative staff who are responsible for providing departmental time and attendance details i.e. Public Works, Emergency Services.

• Respond to employee inquiries with regard to time off banks and other payroll and benefit entitlements.

• Transmit payment file to the bank website, verify transmission is accurate and successful by retrieving related bank reports.

• Prepare all payroll remittances monthly and biweekly, including CRA, EHT, WSIB Premiums, OMERS Pension Contributions, Union Dues, MEBA Health Benefit Premiums. Reconcile monthly and yearly returns for the same.

• Prepare monthly and year end accruals for payroll and allocate accordingly for financial reporting.

• Provide data for senior leaders related to payroll; i.e. year-to-date hours and expenses, benefits costs, etc.

• Prepare year-end reports on Council salary statements as per Municipal Act and Provincial Public Sector Salary Disclosure. • Complete payroll year-end requirements in accordance with CRA and financial audit; T4’s, balancing payroll liability accounts, reconciliations.

• Participate and lead the implementation of payroll system changes, including data migration, testing, and process updates

• Administer employee benefit programs including claims administration, benefits orientation, and enrolment changes. Reconcile reimbursements from carriers where appropriate. Interface with benefit broker and carriers for routine issues and employee inquiries.

• Participate in annual benefit renewal discussions and make recommendations based on employee feedback and experience.

• Administer OMERS pension including enrolments, retirements, year-end, leave periods, employee inquiries and information.

• Assist with the management and implementation of the Human Resources Information System (HRIS), ensuring accuracy with the payroll system, assisting employees with use, and making suggestions for ongoing improvements.

• Assist in the development, review, and maintenance of Human Resources Policies and Procedures and provide support to staff with the standard interpretation and current practices.

• Assist with recruitment process including; posting, screening candidates, conducting interviews and preparing offer letters.

• Maintain job descriptions, performance evaluations, personnel file requirements, Health & Safety and other training records, WSIB claims reporting for all employees.

• Exchanges confidential information with all levels of staff, government agencies (i.e. Ministry of Labour, WSIB), benefit brokers, banks and financial institutions.

• Perform other duties as assigned.

Qualifications And Experience

• Post-secondary education in Finance, Payroll, or equivalent experience.

• Payroll Compliance Professional (PCP) designation from the National Payroll Institute required.

• Minimum 3 – 5 years’ experience with payroll and human resources administration.

• Excellent communication and diplomacy skills both written and verbal.

• Strong technological proficiency; Excel, databases, financial software, etc.

• Ability to manage confidential information and practice discretion with sensitive information.