Opportunity

his would be a great experience for a student looking for exposure and involvement with a Planning department. Reporting to the Manager of Planning, the Planning Clerk is responsible for administrative support for the Planning Division. This position facilitates the operations of the Division through effective communications, records management, filing, work processes and other information as required.

Responsibilities

• Act as the first point of contact for members of the public over the phone, by email and in person at the planning counter to answer questions and book meetings.

• Assist the Division with the preparation and circulation of all planning applications.

• Assist in the preparation, circulation and registration of site plan agreements under the general direction of the Manager of Planning.

• Provide administrative support to the Planning Division including special projects and planning related matters.

• Records management duties, including scanning, filing of correspondence, and the maintenance of The Ontario Municipal Records Management System (TOMRMS) records management system for the Division.

• Regular updating of the Land Information System Application (LISA).

• Complete certificates of no appeals.

• Manage meeting calendars, create and send meeting packages; prepare public notices and property owner verifications; update municipal website with planning notices and planning information.

• Assist in the preparation and distribution of agendas and related information.

Knowledge, Skills and Experience

• Post-secondary certificate in a related field or related experience

• 3-5 years of strong administrative experience in a planning or legal role would be considered an asset. • Familiarity with the municipal environment, Planning Act and/or Building Code would be considered an asset

• MS Office software proficiency, strong MS Excel skills.

• Strong organizational, communication and interpersonal skills.