VACANCY: Grants Officer

REPORTS TO: Manager, Fund Reporting

LOCATION: Toronto, Ontario (hybrid working model)

STATUS: Full-time permanent employment

No. of VACANCIES: One (1). This posting is for an existing vacancy for which we are currently undertaking recruitment

SALARY RANGE: $75,000 - $80,000 per annum

Please note: This range reflects the expected compensation for the candidates who meets the stated qualifications. Actual pay may vary based on experience, education, and internal compensation practices.

ABOUT UHN FOUNDATION

Part of University Health Network (UHN), Canada’s #1 hospital, UHN Foundation raises funds for research, education and excellence in patient care at Toronto General and Toronto Western hospitals, Toronto Rehab and The Michener Institute of Education at UHN. Our donor community is UHNITED to help us change the status quo of healthcare – helping recruit and train the brightest medical minds from around the world, develop new treatments for disease, and advance bold medical research.

UHN’s Toronto General Hospital has been ranked the #2 hospital in the world on Newsweek’s 2025 World’s Best Hospitals list, citing our leadership in transplantation, cardiac and vascular care, and surgical innovation.

The Foundation´s vision and mission is to enable global leadership and innovation in health by developing strong relationships with UHN stakeholders. We are committed to supporting UHN's vision to create a healthier world by embodying our values of integrity, accountability, collaboration and inclusion.

Together with our donors, we are helping Canada’s #1 hospital reimagine healthcare.

POSITION SUMMARY

Reporting to the Manager, Fund Reporting, the Grants Officer will correspond with fundholders within UHN to support their functional area by ensuring they are aware of fund balances; they will assist with the commitment of funds to UHN to allow fundholders to spend the funds held by the Foundation in accordance with donor intent and UHN policies and procedures; and finally, the transfer of funds to UHN after expenditures have been incurred. A key component of this position requires ongoing and positive communication with fundholders and the Analysts within Research Financial Services (RFS) at UHN who oversee and are responsible for the spending of funds committed by the Foundation.

KEY RESPONSIBILITIES

• Ongoing communication with fundholders.
• Significant investigation and analysis to support fundholders and major gift fundraising staff as to revenue received in particular funds and the disbursements from funds.
• Preparing reports and analyses for fundholders; resolving problem for fundholders
• Assisting fundholders with expenses being paid by RFS or UHN Finance, including being involved in the most effective and efficient way for specific transactions to be processed by UHN.
• Processing grant requests, including initiation of grants or amending fundholders.
• Generating commitment letters and encumbering funds when commitments have been made to RFS.
• Regular communication with Foundation staff, including the major gift fundraising team and the gift administration team regarding specific funds for donations received.
• Responsible for grant administration including the completion of fundholders’ terms of reference and assisting fundholders with the creation of forms necessary to open funds with the Foundation and cost centres within RFS.
• Assist the Financial Reporting Team with month-end closing procedure as it relates to grants.
• Responsible for ensuring the accuracy of quarterly distribution of fund statements to fundholder.
• Supporting external financial statement audit and internal audit activities
• Liaising with foundation staff, UHN hospital fundholders, bank, and other external business contacts as required.
• Assisting in training for new staff.
• Performing other responsibilities consistent with the position.

QUALIFICATIONS & EXPERIENCE

• University degree in accounting and working towards CPA designation is preferred
• Minimum of 3 years of experience working within a Finance department Skilled in performing accurately detailed numerical computations using large amounts of financial and/or statistical data
• Skilled in preparing detailed reports
• Advanced or Expert knowledge of Microsoft Excel.
• Effective organizational, time management and interpersonal skills.
• Excellent verbal and written communication skills.
• Strong attention to detail.
• High level of customer service.
• Strong analytical, problem recognition and problem-solving skills
• Able to effectively handle a large number of issues simultaneously
• Able to work effectively and efficiently under pressure / stressful conditions
• Demonstrated ability to work in a dynamic, fast-paced team environment.
• Actively contributes to a team culture focused on collaboration, innovation, inquisitiveness, support and respect.
• Experience working in a not-for-profit environment an asset

WORK ENVIRONMENT

• Fast-paced, service and results oriented environment
• May have some activity outside of the office to support meetings
• The Foundation has a hybrid work model. Staff will be required to be in office a minimum of 2 days per week and will be required to have a safe home office set up for the remainder of the working days (specifics to be planned with your manager).
• Ability to work cooperatively with colleagues in all positions throughout the Foundation
• Shared commitment and support of the overall Foundation goals

Alongside competitive salaries, we offer an extensive benefits package, flexible work arrangements, growth and development opportunities, defined benefits pension plan and birth parent/parental leave top-up.

University Health Network thanks all applicants; however, only those selected for an interview will be contacted. UHN has a diverse workforce and is an equal-opportunity employer.

Please note: All applicant screening and evaluation for this role are carried out manually by our recruitment team. We do not leverage AI in any part of the hiring process.

Deadline to Apply: June 26, 2026