VACANCY: Stewardship Coordinator, Communications

REPORTS TO: Vice President, Stewardship

LOCATION: Toronto, Ontario (hybrid working model)

STATUS: Full-time Permanent Employment

No. of VACANCIES: One (1). This posting is for an existing vacancy for which we are currently undertaking recruitment

SALARY RANGE: $52,000 - $58,000 per annum

Please note: This range reflects the expected compensation for the candidates who meets the stated qualifications. Actual pay may vary based on experience, education, and internal compensation practices.

ABOUT UHN FOUNDATION

Part of University Health Network (UHN), Canada’s #1 hospital, UHN Foundation raises funds for research, education and excellence in patient care at Toronto General and Toronto Western hospitals, Toronto Rehab and The Michener Institute of Education at UHN. Our donor community is UHNITED to help us change the status quo of healthcare – helping recruit and train the brightest medical minds from around the world, develop new treatments for disease, and advance bold medical research.

As of February 2026, UHN’s Toronto General Hospital has been ranked the #2 hospital in the world on Newsweek’s 2026 World’s Best Hospitals list, marking the highest position ever achieved by a Canadian Hospital. This also marks the eighth consecutive year that University Health Network has been ranked as the world’s #1 universally accessible hospital. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

The Foundation´s vision and mission is to enable global leadership and innovation in health by developing strong relationships with UHN stakeholders. We are committed to supporting UHN's vision to create a healthier world by embodying our values of integrity, accountability, collaboration and inclusion.

Together with our donors, we are helping Canada’s #1 hospital reimagine healthcare.

POSITION SUMMARY

Under the direction of the Vice President, Stewardship, and partial supervision of the Director, Special Projects, the Stewardship Coordinator, Communications will play a significant role by maintaining a number of stewardship programs and acting as a team player to assist with additional stewardship activities. The Stewardship Coordinator, Communications will primarily be responsible for researching, developing and preparing acknowledgement letters, and Presidential and Vice-Presidential correspondence. The successful candidate will be an energetic, versatile individual with superior writing skills and excellent project management skills, who can manage multiple priorities, and who enjoys the challenge of working in a vigorous, successful fundraising environment and responsibility of carrying out a wide range of assigned duties and projects. Given the focus on writing, the incumbent will be required to have experience and demonstrated excellence in writing compelling letters, reports, briefs, presentations, and other documents/correspondence. The incumbent will also possess strong administrative, prioritizing, multi-tasking and organizational/project management skills to track, monitor, complete and report assigned Stewardship activities.

KEY RESPONSIBILITIES

• Coordinate the acknowledgement letter process in a timely and accurate manner, which includes: writing, editing, collecting/researching source information, and liaising with development staff for the production of highly personalized letters; obtaining signatures and approvals; emailing, distributing, filing and coding in database; tracking, monitoring and evaluating the process; and liaising with Gifts and Records Administration to ensure that charitable tax receipts and letters correspond to each donor’s gift.
• Prepare correspondence on behalf of the President and other Executive team members conveying congratulations, condolence/sympathy and/or recognizing other milestones of major donors and senior volunteers. This may include special letters, congratulatory notes, cover letters for documentation, birthday and holiday cards, etc., and may involve writing, editing, collecting/researching source information; obtaining signatures and approvals; mailing / emailing, distributing, filing and coding in database; and tracking, monitoring and evaluating the process.
• Provide support as requested on various activities and communications initiatives related to the Stewardship Department.
• Provide support with stewardship events and other activities, as necessary.
• Undertake tasks related to general administration at the request of the Vice President, Stewardship.
• Index, organize, archive and purge information, files, and/or documents, following established policies and procedures.
• Prepare expense forms, cheque requisitions and other documentation, as required.
• Perform cross-functional duties, as assigned.
• Perform other duties consistent with the job classification, as required.

QUALIFICATIONS & EXPERIENCE

• University degree / college graduate diploma
• Minimum of two years experience in an administrative role
• Ability to manage multiple projects with tight deadlines
• Strong organizational and analytical skills
• Evidence of leadership and initiative, tact, diplomacy, attention to detail, creativity
• Excellent written and oral communication skills with a strong attention to detail and aptitude for engaging donors
• Ability to work in a hectic and results-oriented environment
• Proven ability to build and sustain strong working relationships with colleagues and key stakeholders as well as work independently (and with ambiguity) to achieve results
• Highly proficient in the use of all corporate productivity tools including Excel, Word, PowerPoint, SharePoint, Teams, monday.com and Canva
• Knowledge of Raiser’s Edge or other donor database management systems an asset
  

WORK ENVIRONMENT

• Fast-paced, service and results oriented environment
• May have some activity outside of the office to support meetings
• The Foundation has a hybrid work model. Staff will be required to be in office a minimum of 2 days per week and will be required to have a safe home office set up for the remainder of the working days (specifics to be planned with your manager).
• Ability to work cooperatively with colleagues in all positions throughout the Foundation
• Shared commitment and support of the overall Foundation goals

Alongside competitive salaries, we offer an extensive benefits package, flexible work arrangements, growth and development opportunities, defined benefits pension plan and birth parent/parental leave top-up.

University Health Network thanks all applicants; however, only those selected for an interview will be contacted. UHN has a diverse workforce and is an equal-opportunity employer.

Please note: All applicant screening and evaluation for this role are carried out manually by our recruitment team. We do not leverage AI in any part of the hiring process.

Deadline to Apply: March 30th, 2026