Founded in 1994, Breakfast Club of Canada is a not-for-profit organization dedicated to providing services and funding to school breakfast programs across the country. We work with partners from all sectors to deliver a high-quality national school food program. Together, we create a nurturing environment, where children and youth can access the nourishment they need to succeed and flourish. Our organization has grown tremendously over the years, but our desire to see children thrive has remained constant.

JOB DESCRIPTION

Breakfast Club of Canada is currently seeking a Human Resources Coordinator. Reporting to the Senior Human Resources Advisor, the incumbent will play a key role in coordinating and providing administrative support for the Human Resources team’s operations, particularly in the areas of payroll, benefits, employee file management, staffing and various HR programs. This person will help ensure the rigor of processes related to the employee lifecycle, the integrity of data, and the effectiveness of the services provided to all employees across Canada.

MAIN RESPONSIBILITIES

• Coordinate payroll processing by preparing, validating, and submitting the required data to the payroll service provider while ensuring the accuracy and compliance of the information.
• Administer the group insurance and pension plans, including enrollments, changes, terminations, and updates.
• Manage employee leave and absence files (e.g., sick leave, disability, maternity, parental, seasonal, etc.) and coordinate the required administrative follow-up with all stakeholders (employees, managers, service providers, etc.).
• Manage the administrative aspects of employee records, including hires, terminations, job changes, and employment condition changes, by coordinating required actions and updating the HR systems.
• Participate in staffing activities, including posting job openings, screening applications, preparing documents, and coordinating onboarding activities for new employees.
• Support compensation processes, including preparing documentation for the annual salary review, salary adjustments, and monitoring activities related to pay equity.
• Liaise with provincial occupational health and safety authorities regarding required filings and invoice processing, and support the activities of the OHS committee in collaboration with the Senior Human Resources Advisor.
• Participate in the management of HR programs, including health and wellness, training and development, and performance management programs.
• Produce reports, tracking tools, and analyses to support decision-making and monitor HR activities.
• Manage the HR team mailbox by responding to employee inquiries or directing requests to the appropriate team members.
• Draft, prepare, and send various letters and administrative documents to support employees and the HR team.
• Contribute to the continuous improvement of HR systems and processes, including documenting procedures, updating systems, and optimizing tools.
• Perform other related tasks to support the efficiency and smooth operation of the HR team.

SPECIFIC QUALIFICATIONS

• University degree in human resources, administration or a related discipline.
• 3-5 years of experience in a similar role.
• Bilingualism is essential (French and English), both spoken and written (English is required for frequent communications and meetings with colleagues across Canada).
• Knowledge of provincial and federal payroll principles, practices, regulations, and standards (an asset).
• Experience with the Nethris payroll system (an asset).
• Experience with an HRIS (an asset).
• Proficiency in Microsoft Office applications with advanced Excel skills.

PERSONAL QUALITIES

• Adherence to Breakfast Club of Canada’s mission and values.
• Customer service-oriented approach.
• Respect for confidentiality and a keen sense of discretion.
• Rigor and attention to detail.
• Ability to set and manage priorities as well as a strong organizational and planning skills.
• Ability to effectively manage multiple tasks simultaneously.
• Analytical mindset and problem-solving skills.
• Ability to work independently, resourceful and a sense of initiative.
• Excellent communication skills and collaborative mindset.

WORK CONDITIONS

• Permanent, full-time position.
• Flexible hours to promote work-life balance.
• Summer work schedule.
• Annual salary from $47,700 to $71,500, depending on experience.
• Vacation and personal days banks.
• Paid day off on your birthday.
• Group insurance plan with premiums partially covered by the employer.
• Access to telemedicine services.
• Employee assistance program.
• Group pension plan with matching employer contributions.
• Employee recognition program.
• Health and wellness program.
• Professional development program.
• Depending on their place of residence, the person selected for this position will work in a hybrid mode, dividing their time between their home and one of the Club’s offices if they live in the Boucherville (Quebec) or Vancouver (British Columbia) area. If they live outside these two regions in Canada, the position will be fully remote.
• Target start date: as soon as possible.