Provides essential executive administrative support to the Executive Director and the Leadership Team and coordinates activities to help maximize organizational efficiency.

• Continuous re-organization and prioritization of the Executive Director’s calendar and keeping track of internal and external speaking engagements
• Organization and coordination of meetings
• Minute taking and timely follow-up on action items
• Timely preparation/compilation of, and follow-up, on reports
• Timely coordination of day-to-day activities and correspondence
• Timely booking of conferences and/or travel arrangements
• Regular creation and update of various documents (i.e., presentations, templates, etc.)
• Pro-active handling of correspondence (i.e., directs information to the right source, drafts correspondence, forwards e-mails for action, etc.)
  

• Ability to plan, organize workload, establish priorities and work with minimum supervision
• Capability to act on own initiative, exercise good judgement and manage expectations
• Ability to work under pressure
• Adaptability to change and to learn new skills as required
• Demonstrated ability to work as a team player
• Highly effective communication skills
• Attention to detail
• Flexibility Professionalism
• Maturity Diplomacy and discretion
• Bilingualism (effective verbal & written communication skills in both official languages)
• Good practical knowledge of MS Office and Outlook
  

External Comments