Montreal Permanent (DEMO) 45000-55000

Job description

Provides essential executive administrative support to the Executive Director and the Leadership Team and coordinates activities to help maximize organizational efficiency.


  • Continuous re-organization and prioritization of the Executive Director’s calendar and keeping track of internal and external speaking engagements
  • Organization and coordination of meetings
  • Minute taking and timely follow-up on action items
  • Timely preparation/compilation of, and follow-up, on reports
  • Timely coordination of day-to-day activities and correspondence
  • Timely booking of conferences and/or travel arrangements
  • Regular creation and update of various documents (i.e., presentations, templates, etc.)
  • Pro-active handling of correspondence (i.e., directs information to the right source, drafts correspondence, forwards e-mails for action, etc.)


  • Ability to plan, organize workload, establish priorities and work with minimum supervision
  • Capability to act on own initiative, exercise good judgement and manage expectations
  • Ability to work under pressure
  • Adaptability to change and to learn new skills as required
  • Demonstrated ability to work as a team player
  • Highly effective communication skills
  • Attention to detail
  • Flexibility Professionalism
  • Maturity Diplomacy and discretion
  • Bilingualism (effective verbal & written communication skills in both official languages)
  • Good practical knowledge of MS Office and Outlook

External Comments 

Location Montreal
Salary 45000-55000
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Contact nameHR Team