The Admin Assistant – Corp Strategy provides support to QHSE, HR, Marketing and Communications and Strategy & Development.

The Admin Assistant – Corp Strategy has the following specific roles and responsibilities:

Human Resources Department:

• Format resumes for the HR and Business Development as required.
• Photocopy and compile HR documents as required such as reports, hire-on packages, presentations, etc. • Set up interview
• Prepare employee files/folders.
• Maintain Service Awards; ordering service awards, printing and framing service certificates.
• Print and laminate/frame training certificate
• Scan training records to the Training Coordinator
• Update Job Descriptions
• Assist with the coordination of Career and Recruitment fairs
• Assist with the update of Human Resources section of In-The-Loop.
• Assist with the development of PowerPoint presentations for FunFit sessions and Career Fairs.

Marketing and Communications:

• Order Cahill Business Cards, including obtaining proofs and approval from employee.
• Order print copies of Marketing documents, including obtaining a proof and quote from the printing company.
• Provide logos for sponsorships, other Cahill subsidiaries, advertising, getting merchandise/decals printed.
• Maintain merchandise inventory and re-order of commonly used merchandise.
• Fill merchandise requests from job sites.
• Fill donation requests for merchandise (packing and sending donation requests which are commonly received for golf tournaments, employee fundraisers, etc.)
• Provide assistance with the development and amendment of PowerPoint presentations for Annual Staff Meeting, Christmas Dinner and Dance, etc., and general requirements for Senior Management.
• Assist with managing Marketing content on In-The-Loop.
• Maintain the Photo Library by copying photography to the Business Development directory when new photos arrive.
• Burn CD’s for presentations.

QHSE Department

• Support the day-to-day activities of the QHSE Department.
• Format all QHSE policies and related documents.
• Provide administrative assistance to other companies within the Cahill Group with procedures and forms development.
• Maintain HSE documentation posted on In-The-Loop.
• Maintain HSE filing system.
• Maintain QHSE department supplies (safety handbooks, forms, banners, posters, etc.)
• Serve as secretary to the Corporate OHS Committees and the Fabrication Shop OHS Committee.
• Perform other administrative duties as required (typing correspondence, minutes of meetings, filing, etc.)

Other Responsibilities

• Provide backup relief for the Receptionist when required.
• Order all company office supplies and stationery.
• General Administrative Assistance
  

The Admin Assistant – Corp Strategy position requires the following experience and qualifications:

• Successful completion of an Office Administration program
• Three to five years’ related experience