Atlantica is recruiting for innovative and collaborative candidates for a Project Coordinator position in Dartmouth, Nova Scotia. As the Project Coordinator, you will report directly to the Operations Manager within the Electrical Division. As a key member of the team, you will assist project managers in the day-to-day administration tasks of the division.

About Us:

Based in Halifax since 1966, Atlantica, a member of the Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, Atlantica’s highly skilled workforce executes a wide range of mechanical and electrical construction projects from design and fabrication to fire protection and maintenance services throughout a building’s life cycle to provide customized solutions to our clients.

Why should you join Atlantica?

At Atlantica, we value the contributions of our employees’ and offer unique programs to put our people first. By working with Atlantica, you’ll be eligible to receive the following:

• Summer Hours: take advantage of a little extra sunshine during the summer months.

• Competitive Compensation: we pay competitive salaries to ensure our employees are compensated fairly.

• Health and Dental Benefits: we offer a comprehensive co-pay benefits plan to ensure you have the support you need.

• Pension Plans: our employer-matched plan allows employees to secure their future.

• Professional Development: we take pride in offering our employees training and development programs that spark their interest and can advance their careers.

Responsibilities:

Reporting to the Operations Manager and working in an exciting and collaborative environment, you will:

• Assist Project Managers and Foreman, where applicable, in the day-to-day duties of project and service administration.

• Set up and maintain accurate work orders and job and contracts for projects

• Ensure change order logs are kept current and contracts are updated accordingly

• Enter and track budget adjustments for projects

• Prepare monthly billings and reports in coordination with Project Managers and Services

• Acquire required documentation for each project and provide to the Client (e.g. Bonds, Insurance Certificates, WCB Clearance Letters, NSCSA Letters of Good Standing)

• Communicate directly with Project Managers and Estimating Department regarding contract documentation

• Track Site Safety Documentation and maintain training log for field staff

• Maintain Electrical Inspection Reports for all customers, and ensure permits are closed upon project completion.

• Assist with incoming service calls and dispatching to proper discipline

• Assist with work order billings

• Issue purchase orders and ensure accurate costing.

• Review weekly timesheets for accuracy and distribute to appropriate Project Manager for approval.

• Verify new hire paperwork is completed and liaise with the Union for referrals, training, etc.

• Assist Project Managers and Designers with reporting needs

• General office and administration tasks.

Who are we looking for?

Education and Experience:

• Diploma in Business Administration preferred

• 3 Years’ of experience in office administration role

• Experience working with trades unions

• Experience in construction industry

• Experience using Jonas software preferred

About you:

• Proven ability to communicate ideas and information in a clear and concise manner to the appropriate audience.

• Effective writing skills in which produces professional quality material.

• Ability to work well under pressure and with tight deadlines.

• A positive solution-oriented approach.

Job Details:

• Permanent, full-time

• 37.5 hours per week

• Monday to Friday

The Cahill Group embraces a culture of belonging in the workplace. We believe that a diverse and inclusive culture creates a work environment that is supportive, engaging, challenging, and innovative while enabling our employees to be collaborative, positive, and creative to reach our full potential. The Cahill Group is an equal opportunity organization and welcomes applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities. If you require any accommodation in the recruitment process, please let us know.

If you feel as though you can express some key qualities as noted in the above posting, please apply in confidence by clicking “apply now” below. While we thank all applicants for their interest, only those under consideration will be contacted.